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Sponsor Licence Renewal

UK businesses must renew their valid sponsor licences every four years (Only if they are due to renew before 6th of April 2024). If you fail to renew your sponsor licence, you will not be able to sponsor your foreign national staff any further.

If you are looking for more information about sponsor licence renewal in the UK, including the application process, timeline and costs involved, or seeking legal advice from immigration experts regarding your renewal application, reach out to us today on +44 (0)333 305 9375.

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    What Is Sponsor Licence Renewal and Why Must I Renew My Licence?

    A sponsor licence, previously known as a Tier 2 sponsor licence, allows UK companies and organisations to recruit foreign national skilled workers, to meet the skills shortage in the domestic labour market.

    Once granted, a sponsor licence is valid for four years, (if you are due to renew before the 6th of April 2024) and must be renewed before its expiry, to ensure you have permission to continue sponsoring skilled workers from overseas. You must submit your sponsor licence renewal application to the Home Office within the stipulated timeline.

    Please note that you must renew your licence as long as you have any staff with current leave as a Tier 2 or a Skilled Worker migrant in the UK, even if you do not wish to sponsor any new overseas workers in future.

    The Home Office will thoroughly investigate your company’s immigration compliance processes, procedures and related documents during the licence renewal process. The UK Visas and Immigration (UKVI) officers will verify the legal status of your overseas staff to rule out any potential immigration abuse scenarios.

    In fact, you will be subjected to more scrutiny from the Home Office during your sponsor licence renewal process than you would have been during your initial sponsor licence application. It is, therefore, recommended that you diligently comply with your sponsor duties to avoid a rejection of your licence renewal application.

    If you succeed in your renewal application, the Home Office will extend your sponsor licence for another 10 years. However, if you fail to renew your sponsor licence, you will lose the ability to sponsor your foreign national staff, and, in turn, lose your skilled overseas workers.

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    When Should I Submit My UK Sponsor Licence Renewal Application?

    Your current sponsor licence will expire automatically once its four-year validity period ends (If your licence is due to expire before 6th of April 2024). A sponsor licence renewal application can be submitted at least three months prior to the expiry date of your existing licence. Please check the ‘Licence summary’ screen of your Sponsorship Management System (SMS) to know the earliest date on which you may submit your licence renewal application.

    UKVI typically writes to sponsor licence holders around four months (specifically, 120 calendar days) prior to their licence expiry dates, reminding them to renew the same. They will inform you again and again at 30 calendar-day intervals up to the last month, and then send a final reminder two weeks before the expiry date.

    However, considering the rigorous scrutiny conducted by the Home Office of your licence-related processes, procedures and documentation at the time of your sponsor licence renewal, it is advisable that you start well in advance preparing for the same, even before UKVI writes to you.

    Please note that while UKVI mandates that you must submit your renewal application prior to the expiry date of your current licence, it is not inferred that you need to have a renewed licence granted before your current licence expires.

    Common Reasons for Licence Renewal Refusal

    Typically, UKVI refuses to renew a sponsor licence, if a licence holder:

    • Has failed to comply with their sponsor licence duties and responsibilities as specified by the Home Office
    • Has not kept records as mandated by UKVI
    • Has failed to timely inform the Home Office of changes regarding their company and/or sponsored employees
    • Has failed to timely respond to UKVI enquiries
    • Has not confirmed genuine vacancies before offering employment to a foreign national worker
    • Has failed to maintain required documentation related to Resident Labour Market Tests, or conducted an incorrect test
    • Has not paid the licence renewal fee, or paid an incorrect amount
    • Has failed to pass UKVI compliance visits during the licence renewal process
    • Does not hold a valid licence because of a merger or takeover, which has resulted in the current sponsor licence revoked, surrendered or made dormant
    • Has breached any of the initial conditions of their licence

    Such failures will not only lead to a licence renewal refusal, but may also result in the downgrading (i.e. from an A-rated licence to a B-rated one), suspension, or altogether revocation of your sponsor licence, with far-reaching repercussions for your business. It may also invoke fines, civil penalties, or even criminal charges.

    Any questions you may have regarding the renewal of your sponsor license can be answered by one of our experienced lawyers. Contact Us

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      Renewing Sponsor Licence Before 6th Of April 2024

      Companies with sponsor licenses expiring prior to April 6th must finalize a final renewal application and satisfy the associated fee obligations, as the previous renewal regulations are still valid.

      Nevertheless, once this renewal is completed, businesses will be relieved of any further renewal obligations.

      For more details regarding the license renewal procedure, the Home Office recommends that these businesses consult Workers and Temporary Workers Guidance Part 3 or Student Sponsor Guidance Document 1.

      Speak to our immigration team for guidance by calling: +44 (0)333 305 9375.

      Sponsor Licence Expiring On Or After 6th Of April 2024

      Businesses with sponsor licenses expiring on or after April 6th are not required to take any proactive measures.

      The Home Office has communicated that these businesses have received a temporary 10-year extension of their licenses in anticipation of the forthcoming modification. Furthermore, if these businesses have previously submitted renewal applications, the Home Office will reach out to them to arrange for a refund of the renewal fee.

      In light of this recent change, these businesses may also disregard any automated notifications prompting them to renew their sponsor licenses.

      How to Renew Your UK Sponsor Licence on the SMS

      You may start the renewal process for your sponsor licence three months prior to the expiry date of the current licence.

      A nominated and authorised Level 1 user in your company will need to log onto the SMS, to initiate your licence renewal application. On the ‘Licence summary, applications and services’ screen, please select ‘Licence renewal’.

      Next, from the ‘Licence renewal introduction’ screen, please select your organisation type and the applicable fee based on the size and nature of your business.

      On the ‘Licence renewal declaration’ screen opening next, please fill in the date, your name, and your position within your company, and check the declaration box. Please select ‘Continue’ to proceed to the next stage of the renewal process.

      On the ‘Licence renewal payment’ screen, complete the payment process by selecting ‘OK’, to proceed with the transaction. This will take you to a third party payment service.

      Once you have completed the payment process successfully, the ‘Licence renewal submission successful’ screen will be displayed. Please select ‘Submission sheet’ from this screen, and print the same to save a copy for your own records.

      Please note that if you wish to decline to renew your licence, please select ‘Decline’ from the ‘Licence renewal introduction’ screen. This will take you to the ‘Decline to renew sponsor licence confirmation’ screen, where you will have to select ‘Confirm’.

      You will not be able to reverse this action, and your current sponsor licence will automatically expire on its expiry date.

      After reviewing your renewal application, UKVI may reach out to you requesting additional information and/or supporting documents. They may also visit your business premises for a pre-renewal compliance check before arriving at a decision.

      What Is the Streamlined Sponsor Licence Renewal Process?

      For UK businesses which have been successful in the past with at least two of their sponsor licence renewal applications, UKVI may conduct fewer checks before approving their licence renewal. This is known as the streamlined sponsor licence renewal process because of the faster processing of such applications.

      You should not have any history of compliance concerns with the Home Office since you have initially been granted your sponsor licence, to be eligible for a streamlined process.

      In this process, UKVI will, typically, not:

      • Perform company and insolvency checks
      • Review your certificate of sponsorship (CoS) usage
      • Review your licence structure
      • Review your Home Office visit history
      • Review your outstanding change requests
      • Review risk profiles
      • Check your accreditation and registration details (unless you are operating in the Education or Health and Social Work Activities sectors)
      • Conduct any other trading checks
      • Complete a compliance visit referral

      Required Documentation for Sponsor Licence Renewal

      Generally speaking, you do not need to submit any documentary evidence to support your sponsor licence renewal application. However, UKVI may contact you for certain relevant business documents. This could be any of the documents listed in Appendix A of the sponsor guidance, or any other documentation related to your company.

      These documents should be readily available as part of the organisation’s ongoing sponsor compliance procedures.

      Documentary evidence, however, is a must for sponsors licensed in particular routes, and operating within certain sectors, while applying to renew their licence.

      For example, UK organisations sponsoring overseas employees on the International Sportsperson route will have to submit a sports governing body endorsement.

      Likewise, organisations sponsoring temporary workers on the International Agreement route, who are a diplomatic/consular mission or an international organisation, will have to submit a letter, signed by the head of the mission/consulate or the organisation’s UK office, to confirm that they:

      • Agree to the licence renewal application
      • Seek to continue sponsoring workers on the Temporary Worker – International Agreement route
      • Accept the sponsorship requirements:
        • To provide UKVI with express consent to enter their premises, and
        • Of the limited waiver of diplomatic immunity and privileges to allow UKVI to carry out any compliance activity as mentioned in the published sponsor guidance

      You must send the required documents to the Home Office within five working days from the date of request, to comply with the renewal requirements.

      The Home Office may take up to eight weeks to process your renewal application. However, if there are any issues with your application, or if the Home Office decides to visit your business premises for an onsite check, the processing may take longer.

      To avoid any potential delay, please respond promptly to any documentation or information request made by UKVI. Being fully compliant with sponsorship duties and responsibilities throughout your current licence validity period will also help streamlining the application review process.

      Moreover, a small number of renewal applications may be eligible for priority processing, i.e. processing within 10 days, for an additional payment. Please check with the Home Office at the time of submitting your application if you can avail that option.

      The fee you have to pay to renew your sponsor licence depends on the size and nature of your UK business.

      A small or charitable sponsor will have to pay £536 for renewing a Worker, Temporary Worker, or a combined Worker and Temporary Worker sponsor licence.

      A medium or large sponsor, on the other hand, will have to pay £1,476 to renew a Worker or a combined Worker and Temporary Worker sponsor licence, and £536 for renewing a Temporary Worker licence.

      What Happens After I Submit My Sponsor Licence Renewal Application?

      After receiving your sponsor licence renewal application, UKVI will thoroughly assess your company to verify that:

      • You are still trading lawfully in the UK
      • You continue to meet the eligibility criteria for being a licensed sponsor
      • You are still capable of performing your sponsorship duties

      UKVI will also review all CoS assigned by you during the four years of your current licence validity period, and assess whether you still require a sponsor licence.

      UKVI personnel may also conduct an onsite check at your business premises, either announced or unannounced, to ensure you continue to meet your responsibilities as a sponsor. During the visit, UKVI may ask to see your personnel and HR documents and systems, and/or interview your sponsored foreign national workers.

      If UKVI is satisfied with your suitability and your need to continue as a licensed sponsor, you will be granted a renewed sponsor licence for another four years. The renewed licence will allow you to continue sponsoring your existing foreign national workers as well as hire new overseas recruits, provided you meet the ongoing compliance requirements.

      Speak with an expert on our staff who focuses on immigration and is knowledgeable about the sponsor licence renewal. Contact Us

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        What If I Fail to Renew My Sponsor Licence?

        If the Home Office refuses to renew your sponsor licence, you may:

        • Request for a review of the decision under the ‘error correction request’ process, if you can show valid grounds for such a review, within 14 days from the date of the refusal decision letter, or
        • Start a new application, if you can prove that there have been errors in your previous application that you can rectify in the new application

        You do not have the right to appeal the refusal decision to a sponsor licence renewal application. However, if you have grounds to believe the refusal decision was unlawful, unreasonable or procedurally improper, you may go for judicial review of that decision.

        How Can Total Law Help?

        If your sponsor licence renewal application is refused, your permission to sponsor foreign national workers will automatically expire by the end of your current licence validity period. In effect, you will no longer be able to sponsor your existing migrant employees nor assign any CoS to new overseas recruits from that date.

        Your company details will also be removed from the online public register of licensed sponsors, and your existing overseas staff will have their leave to remain in the UK shortened to 60 days, within which period they will either have to switch to another immigration route or leave the country.

        The UK sponsor licence renewal process is strict, and requires you to continuously comply with the stipulated sponsorship duties during the entire validity period of your current licence. You have to ensure that you have all required HR and monitoring policies and processes in place, and they are functioning effectively and efficiently according to the standards specified by the Home Office.

        Total Law can help.

        Our team of sympathetic immigration lawyers come with the required knowledge to assist you, regardless of the complexity of your case.

        If you are seeking general or specific advice with your sponsor licence renewal application in the UK, speak to one of our legal team members today on +44 (0)333 305 9375.

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                  Frequently Asked Questions

                  There is no restriction as to how many times you can renew your sponsor licence. As long as you continue to meet the eligibility criteria for a sponsor licence and the sponsor responsibility requirements, you may continue renewing your licence every four years.

                  Please immediately stop employing sponsored workers if your sponsor licence has expired, to avoid penalties. If your licence has expired in the last 60 days, you can renew your licence without losing your existing sponsored staff. Please apply for your licence renewal on the Home Office website without further delay.

                  You will also need to keep your sponsored staff aware of the situation. Once your licence is renewed, you will be able to reassign CoS to them. Please ensure that you keep on maintaining records and complying with sponsor duties even when your licence has expired.

                  Prompt corrective action is the key in this situation since prolonged expiry will certainly attract penalties. Call us on +44 (0)333 305 9375 for further legal advice.