Schengen Business Visa For Spain

1) Schengen Visa Application form

Applicants must fill out, sign, and submit a Schengen business visa application form obtained at the Spanish consulate in their home country.

2) Passport Photograph

Applicants must attach two recent passport photographs of themselves, not older than 6 months, and on a white background. They must not be wearing glasses or any garments that hide the face. ​Visit the official consulate embassy to confirm the specifications according to Schengen standards.

3) A Valid Passport

Passports must have a validity of at least 3 months before the departure date and two blank pages remaining for official stamps.​ Expired or altered passports will not be accepted.

4) Travel insurance

Applicants must have travel insurance with a minimum coverage of at least €30,000 for medical emergencies and repatriation. The insurance must remain valid for the duration of your stay in Spain, and if you are applying for a multiple-entry visa, your travel insurance must be valid from day one of travel, or you will be required to provide evidence of coverage for one year.

5) Travel Itinerary

Applicants must provide detailed evidence of their travel itinerary, including a round-trip flight reservation that clearly states the expected arrival and departure dates from Spain.

6) Evidence of Accommodation Arrangement

Applicants may present evidence of hotel bookings, rental agreements, or a letter from a travel agency handling their accommodation arrangements for the duration of their stay.

7) Evidence of Financial Stability

Applicants must provide a recent bank statement from the last 3 months, showing that they meet the financial requirements and have sufficient funds to support their stay in Spain. Recent payslips, income tax returns, and business bank statements can also be used by self-employed individuals and business owners.

8) Business Invitation Letter

Applicants must provide a formal letter issued by the host company in Spain to prove that they have a genuine need to travel. This letter must clearly explain the kind of business activity the applicant would partake in during their stay and the person sponsoring the travel.

9) Employer Letter

Applicants who are employed must provide a formal letter issued by their current employer in their home country. This letter must clearly explain the business relationship between them and your Spanish host. It must confirm the specific reason for travel and guarantee that your position will be held upon your return.

10) Proof of Ties to Your Home Country

Applicants must be able to provide evidence that shows they have strong reasons to return to their home country after their intended travel duration. You can consider attaching evidence of family ties, business ownership, property, or investment documents.

Fields 1-9: Personal Identity

Step 1: Surname (Family Name)

• Fill in your last name exactly as it appears in your passport

Step 2: Surname at Birth

• Fill in your maiden name or any previous legal last names. If unchanged, repeat your current surname

Step 3: First Name(s)

• Fill in your first names in the same order as it appears in your passport

Step 4: Date of Birth

• Fill in your date of birth using the DD-MM-YYYY format

Step 5: Place of Birth

• Fill in the city or town listed as the place of birth in your passport

Step 6: Country of Birth

• Fill in the country where you were born, even if its name has since changed

Step 7: Current Nationality

• Fill in your present citizenship and list your “Nationality at birth” if it’s different

Step 8: Sex

• There’s a box to indicate gender; check the box for either “Male” or “Female”

Step 9: Civil Status

• This box requires you to indicate your legal marital status. Tick the box where it applies

Fields 10–11: Minor & ID Info

Step 10: For Minors

• Applicants who are under 18 years should provide their legal guardian’s full name, address, and nationality

Step 11: National Identity Number

• Fill in your government-issued ID number, such as NIN, SSN, or PAN. If your country doesn’t issue one, write “N/A”

Fields 12–16: Travel Document

Step 12: Type of Travel Document

• This section requires you to indicate the type of travel document you would be using for this application. Most applicants often choose the “Ordinary Passport” option

Step 13: Number of Travel Document

• Fill in your passport number

Step 14: Date of Issue

• Fill in the date the passport was officially issued to you

Step 15: Valid Until

• Fill in the expiry date and ensure it is valid for at least 3 months after your intended departure from the Schengen area

Step 16: Issued By

• Fill in the name of the government authority that issued the document to you in your home country

Fields 17–18: Contact & Residence

Step 17: Home Address & Email

• Fill in your current physical residence address, email address, and phone number

Step 18: Residence in Another Country

• Fill in this section if you are living in a country different from your country of nationality. Provide your Residence Permit number and its expiry date

Fields 19–20: Occupation

Step 19: Current Occupation

• Fill in your job title, and if retired, write “Retired”. If a student, write “Student”

Step 20: Employer/School Info

• Fill in the full name, address, and phone number of your company or educational institution

Business Invitation Letter

This must be written on the Spanish company’s official letterhead, and also signed and stamped by the relevant authority.
Date: (Current Date )
To: (Consulate General of Spain in the City/Country)
Subject: Invitation for (Applicant’s Full Name). Passport No: (Number)
Estimados señores (Dear Sir/Madam),
Por la presente, (Spanish Company Name), con sede en (Full Address in Spain), invita formalmente a (Applicant’s Full Name), nacido/a el (DOB), con pasaporte número (Passport Number), a visitar nuestras oficinas en España.
Translation: (Spanish Company Name), Headquartered in (Full Address in Spain), hereby formally invites (Applicant’s Full Name), born on (Date of Birth), with passport number (Passport Number), to visit our offices in Spain.

• Propósito del viaje: (State the specific purpose of travel, e.g., Reuniones de negocios, negociación de contratos, capacitación técnica)

Translation: (business meetings, contract negotiation, technical training).

Duración de la estancia: Del (Start Date) al (End Date)

Translation: From (Start Date) to (End Date)

• Relación comercial: (Briefly describe the business relationship)
• Gastos: (State who covers the travel costs)

Aseguramos que el Sr./Sra. (Applicant’s Last Name) Abandonará el territorio Schengen antes de que expire su visado. Quedamos a su disposición para cualquier información adicional.

Translation: We assure you that Mr./Ms. (Applicant’s Last Name) will leave the Schengen Area before their visa expires. We remain at your disposal for any further information.
Atentamente,
(Signature)
(Name & Position of Signatory)
(Company Stamp)

Employer Letter / No Objection Certificate (NOC)

This confirms your professional status in your home country, the official nature of the trip, and it must be written on your company letterhead.
Date: (Current Date)
To: (Consulate General of Spain in Your Home Country)
Subject: Employment and No Objection Certificate for (Applicant’s Full Name)
Dear Visa Officer,
This letter is to certify that (Applicant’s Full Name), holder of passport number (Number), has been employed at (Your Company Name) as (Job Title) since (Start Date). (He/She) receives an annual salary of (Amount).

Our company has authorized (Applicant’s Name) to travel to Spain from (Start Date) to (End Date) to (state specific purpose, e.g., attend annual strategy meetings with our partner (Spanish Company Name)).

We confirm that:

• (Applicant’s Name) is expected to return to (his/her) duties on (Date of Return)
• (State financial responsibility, e.g., “Our company will cover all expenses, including flight, accommodation, and daily allowance”)
• He/She will maintain his/her employment with us upon return

Please feel free to contact us at (Phone Number) or (Email) for any further verification.
Sincerely,
Signature
(Name & Title of the Personnel Writing the Letter)
Company Stamp

Visa Fees

Adults pay €90, children between the ages of 6–11 years pay a €45 fee, while children under the age of 6 can apply for free.

These consular fees are non-refundable, even if your application is refused.

Applicants also pay a service charge to the official visa application centre handling submissions on behalf of the Spanish consulate.

Spain currently works with BLS International and VFS Global, depending on the country of application. The fees vary by location and are paid separately from the consular fee.

Processing Time

The standard processing time for a Schengen business visa takes up to 15 working days from the date the consulate receives your application.

Processing may take longer during peak travel seasons or if additional documents are requested by the consulate authorities.

Biometrics (Fingerprints & Photo)

All first-time Schengen applicants must provide biometric data containing their fingerprints and a digital photograph. This information is stored in the Visa Information System (VIS) and remains valid for 59 months.

If your biometrics are still valid, you may not need to attend a new biometric appointment, unless the consulate requests it.